Stop Typing Calendar Events Manually
Every month, millions of parents face the same tedious task: transcribing school calendars, sports schedules, and event flyers into their phones. One event at a time. Two to three minutes per event. Hoping they don't make a typo that causes them to miss something important.
A typical school calendar with 40-50 events? That's 2+ hours of manual data entry. And you do it again next month.
There's a better way.
The Problem With Manual Calendar Entry
Here's the reality for busy parents and families:
- Time sink: Average 2-3 minutes to manually enter one event
- Error-prone: Typos in dates, times, or locations lead to missed events
- Recurring burden: New calendar every month means repeating the process
- Psychological cost: You dread doing it, so you procrastinate, which creates stress
And it's not just parents. Teams, organizations, and anyone managing shared calendars faces the same friction.
Introducing AI-Powered Event Extraction
Calendara uses AI to extract calendar events from any image—school flyers, PDFs, screenshots, photos, WhatsApp messages, Instagram stories. Anything with calendar information.
The transformation:
- Before: 2 hours of manual typing → After: 30 seconds of AI extraction
- Before: Human error in dates/times → After: 90%+ accuracy from AI
- Before: Dreading the monthly calendar update → After: Upload image, done
How It Works
It's ridiculously simple (see the full step-by-step guide):
- Upload any image - School calendars, sports schedules, event flyers, WhatsApp screenshots
- AI extracts events - Dates, times, locations, descriptions automatically detected
- Review & save - Quick accuracy check (rarely needed), then save to your calendar
The AI handles complex formats:
- Multi-month calendars
- All-day events vs. timed events
- Recurring events
- Color-coded event types
- Dense schedules (we've successfully extracted 48 events from a single image)
Real-World Example
Input: School calendar PDF with 48 events (holidays, half-days, parent-teacher conferences, special events)
AI Processing Time: 15 seconds
Extracted Events: 48 events with 90%+ accuracy
Time Saved: 2+ hours
Errors to Correct: 2-3 minor formatting tweaks
That's the power of AI extraction. What used to take an entire evening now takes less time than making coffee. Read the founder's story about why this tool was created.
Who This Is For
Parents: Stop typing school calendars, sports schedules, and activity flyers
Families: Coordinate everyone's schedules without the manual data entry
Teams: Share event calendars without asking everyone to type them in
Organizations: Distribute calendars to members without email chains
Daycares & Schools: Create calendars once, let parents subscribe automatically
Beyond Extraction: The Full Calendar Experience
Once events are extracted, you can:
- Share calendars via QR code or link
- Enable automatic updates - Change event once, everyone gets it
- Sync with Google Calendar, Apple Calendar, Outlook
- Manage multiple calendars - School, sports, work, all in one place
- Set reminders - Never miss important events
The extraction is just the beginning. The goal is to eliminate all the friction around calendar management.
The Technical Details
For those interested in how this works:
We use multiple AI models (Claude 3.5 Haiku, Gemini 2.5 Flash, GPT-4o) in a waterfall approach for maximum reliability. The AI is trained to understand:
- Date formats - MM/DD, DD/MM, written dates, relative dates ("Next Tuesday")
- Time formats - 12-hour, 24-hour, time ranges, all-day events
- Recurring patterns - Weekly, monthly, custom recurrence
- Context clues - Location names, event types, implicit information
The accuracy comes from:
- Multimodal AI: Can see and understand images, not just text
- Structured output: Trained to output calendar-compatible data
- Context awareness: Understands what makes sense for calendar events
- Model fallback: If one AI struggles, we automatically try the next
Supported Formats
Upload virtually any image type:
- PDFs - School calendars, event programs
- Screenshots - From any device or app
- Photos - Printed schedules, whiteboards, event posters
- Image formats - JPEG, PNG, HEIC, and more
Try It Yourself
What's Next
AI extraction is live now, but we're already working on:
- Bulk extraction - Multiple images at once
- Email integration - Forward calendar emails for extraction
- Calendar intelligence - Suggest optimal times, detect conflicts
- Natural language input - "Add team lunch every Tuesday at 12"
The vision: You should never manually type calendar information again.
Your Feedback Matters
We're in early beta and actively improving based on user feedback. What calendar pain points do you deal with? What features would make your life easier?
Try Calendara and let us know what you think: gustavo@usecalendara.com
Built to eliminate the 2+ hours parents waste monthly typing school calendars. Now helping thousands save time and reduce calendar chaos.