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Terms of Service for Calendara

Last Updated: April 22, 2025

1. Introduction and Acceptance of Terms

Welcome to Calendara, a calendar event extraction and management platform that helps you create and manage events using AI technology.

These Terms of Service ("Terms") constitute a legally binding agreement between you ("User," "you," or "your") and Calendara ("Company," "we," "us," or "our") governing your use of the Calendara website, application, and related services (collectively, the "Service").

By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you must not access or use the Service.

2. Service Description

Calendara is a software-as-a-service (SaaS) platform that provides calendar event extraction, management, and sharing capabilities. Our Service includes, but is not limited to:

  • AI-powered event extraction from images, documents, and text
  • Calendar creation and event management
  • Calendar sharing and subscription functionality
  • Integration with third-party calendar services
  • Mobile and web access to your calendar data

We offer both free and paid subscription tiers with different features and limitations as described in Section 4.

3. Account Registration and Eligibility

3.1 Account Creation

To use certain features of the Service, you must register for an account. When you register, you agree to provide accurate, current, and complete information about yourself as prompted by the registration form and to maintain and update this information to keep it accurate, current, and complete.

3.2 Account Security

You are responsible for maintaining the confidentiality of your account credentials, including your password, and for all activities that occur under your account. You agree to:

  • Create a strong, unique password
  • Keep your account credentials secure
  • Not share your account with any third party
  • Notify us immediately of any unauthorized use of your account or any other breach of security

3.3 Eligibility

By using the Service, you represent and warrant that:

  • You are at least 13 years of age
  • If you are under 18 years of age, you have obtained parental or guardian consent to use the Service
  • You have the legal capacity to enter into these Terms
  • You are not barred from using the Service under applicable law
  • You will comply with these Terms and all applicable local, state, national, and international laws, rules, and regulations

4. Service Plans and Subscription Terms

4.1 Service Tiers

Calendara offers the following service tiers:

Free Tier:

  • Limited to 5 events per calendar
  • Basic AI event extraction
  • Standard processing priority
  • Basic calendar sharing
  • Standard customer support

Pro Tier:

  • Unlimited events
  • Advanced AI event extraction
  • Priority processing
  • Enhanced calendar sharing and integrations
  • Premium customer support
  • Additional features as described on our pricing page

Current feature sets and limitations for each tier are detailed at https://usecalendara.com/pricing.

4.2 Free Tier Limitations

Users of the free tier are subject to the following limitations:

  • Maximum of 5 events per calendar
  • Once the event limit is reached, you must either delete existing events or upgrade to the Pro Tier to add more events
  • Excess events created through our API or interface will be marked as "pending" and will not be accessible until you upgrade or make space within your event limit
  • We reserve the right to modify free tier limitations with notice as described in Section 16

4.3 Subscription Terms for Paid Tiers

When you purchase a subscription to the Pro Tier:

  • Subscriptions are billed in advance on a recurring basis (monthly or annual)
  • Payment will be charged to your chosen payment method at confirmation of purchase
  • Subscriptions automatically renew unless canceled at least 24 hours before the end of the current period
  • You can manage and cancel your subscription through your account settings

5. Payment Terms and Billing

5.1 Pricing

Pricing for the Pro Tier is specified on our pricing page (https://usecalendara.com/pricing) and is subject to change with notice. All prices are in U.S. dollars unless otherwise specified.

5.2 Payment Methods

We accept payment via credit card, debit card, and other payment methods as indicated during the checkout process. By providing a payment method, you:

  • Represent that you are authorized to use the payment method
  • Authorize us to charge your payment method for the Service
  • Authorize us to charge your payment method for any subscription renewal

5.3 Billing Cycle

For monthly subscriptions, you will be billed on the same day each month. For annual subscriptions, you will be billed on the same day each year. If your subscription begins on a day not contained in a subsequent month (e.g., the 31st), you will be billed on the last day of that month.

5.4 Failed Payments

If a payment fails, we may:

  • Retry the payment method
  • Downgrade your account to the free tier
  • Suspend or terminate your access to the Service
  • Charge a late fee as permitted by law

5.5 Refunds

Our refund policy is as follows:

  • For monthly subscriptions: No prorated refunds for partial months
  • For annual subscriptions: Prorated refunds may be available within the first 30 days
  • Refunds may be issued at our discretion for exceptional circumstances

To request a refund, contact support@usecalendara.com.

5.6 Taxes

Prices for the Service do not include any taxes, levies, duties, or similar governmental assessments, including value-added tax, sales tax, use tax, or withholding tax. You are responsible for paying all such taxes associated with your purchase.

6. User Responsibilities and Acceptable Use

6.1 General Rules

When using our Service, you agree not to:

  • Use the Service for any illegal purpose
  • Violate any applicable laws or regulations
  • Infringe upon the rights of others
  • Interfere with or disrupt the Service
  • Attempt to gain unauthorized access to the Service or its related systems
  • Transmit any viruses, malware, or other harmful code
  • Collect or harvest user data without permission
  • Impersonate another person or entity

6.2 Content Guidelines

When uploading content to the Service, you agree not to upload content that:

  • Is illegal, harmful, threatening, abusive, harassing, defamatory, vulgar, obscene, invasive of another's privacy, or otherwise objectionable
  • Infringes any patent, trademark, trade secret, copyright, or other intellectual property or proprietary rights
  • Contains software viruses or any computer code designed to disrupt, damage, or limit the functioning of any computer software or hardware
  • Constitutes unsolicited or unauthorized advertising, promotional materials, "junk mail," "spam," "chain letters," or any other form of solicitation

6.3 API and Integration Usage

If you use our API or integrations:

  • You must comply with any applicable API documentation and guidelines
  • You must not exceed rate limits or other usage restrictions
  • You must secure any API keys and prevent unauthorized access
  • We reserve the right to monitor and limit API usage

6.4 Account Usage Limits

To ensure fair use of our resources:

  • We may impose usage limits on certain features
  • We may throttle excessive usage that negatively impacts other users
  • We may limit the number of API calls per account
  • We may restrict automated or scripted access to the Service

7. Intellectual Property Rights

7.1 Our Intellectual Property

The Service and its original content, features, and functionality are owned by Calendara and are protected by international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.

You may not duplicate, copy, or reuse any portion of the HTML, CSS, JavaScript, visual design elements, or concepts without express written permission from us.

7.2 License to Use the Service

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, and revocable license to access and use the Service for your personal or internal business purposes.

7.3 Feedback

If you provide us with feedback, suggestions, ideas, or other information related to the Service ("Feedback"), you grant us a non-exclusive, royalty-free, perpetual, irrevocable, and fully sublicensable right to use the Feedback for any purpose without compensation or attribution to you.

8. Content and Data Ownership

8.1 Your Content

You retain all ownership rights in the content you upload, submit, or process through the Service ("User Content"). By uploading User Content, you grant us a worldwide, non-exclusive, royalty-free license to use, reproduce, modify, adapt, publish, and display such User Content solely for the purpose of providing and improving the Service.

8.2 AI-Generated Content

For content generated by our AI systems based on your inputs:

  • You own the output generated specifically for you through your use of the Service
  • We retain all rights to the underlying AI models, algorithms, and systems
  • Extracted event data is your property, but the extraction methodology remains ours

8.3 Calendar Data

Your calendar events, settings, and personalized data belong to you. We only use this data as necessary to provide the Service and as described in our Privacy Policy.

9. Third-Party Services and Integrations

9.1 Third-Party Services

The Service may contain links to or integrate with third-party services, websites, or resources. We are not responsible for the content, privacy practices, or policies of any third-party services and do not endorse them.

9.2 Calendar Integrations

When you connect Calendara with third-party calendar services (such as Google Calendar):

  • You authorize us to access, store, and process your calendar data as necessary
  • You understand that we are not responsible for the security or privacy practices of those services
  • You can revoke integration permissions at any time through your account settings
  • Termination of an integration may result in the loss of synchronized data

10. Service Availability and Modifications

10.1 Service Availability

While we strive to maintain high availability, we do not guarantee that the Service will be available at all times or without interruption. We are not liable for any downtime, service interruptions, or data loss.

10.2 Modifications to the Service

We reserve the right to modify, suspend, or discontinue the Service (or any part thereof) at any time, with or without notice. You agree that we will not be liable to you or any third party for any modification, suspension, or discontinuation of the Service.

10.3 Updates and Maintenance

We may perform maintenance on the Service from time to time, which may result in temporary unavailability. When possible, we will provide advance notice of scheduled maintenance.

11. Termination

11.1 Termination by You

You may terminate your account at any time by following the instructions in your account settings or by contacting us at support@usecalendara.com.

11.2 Termination by Us

We may terminate or suspend your account and access to the Service immediately, without prior notice or liability, for any reason, including:

  • Violation of these Terms
  • Suspected fraudulent, abusive, or illegal activity
  • Non-payment of subscription fees
  • Extended periods of inactivity
  • Upon request by law enforcement or other government agencies

11.3 Effects of Termination

Upon termination:

  • Your access to the Service will be disabled
  • Your subscription will be canceled
  • We may delete your account data after 30 days
  • You will not be entitled to a refund except as specified in our refund policy
  • Provisions of these Terms that by their nature should survive termination shall survive

12. Limitation of Liability

12.1 Disclaimer of Certain Damages

To the maximum extent permitted by applicable law, in no event shall we be liable for:

  • Any indirect, special, incidental, consequential, or punitive damages
  • Loss of profits, data, use, goodwill, or other intangible losses
  • Damages relating to your access to, use of, or inability to access or use the Service
  • Damages relating to any third-party content or websites
  • Damages relating to any unauthorized access to or use of our servers

12.2 Cap on Liability

To the maximum extent permitted by applicable law, our aggregate liability for all claims relating to the Service shall not exceed:

  • For free tier users: $100 or the amount paid to us during the 12 months preceding the claim, whichever is greater
  • For paid tier users: The amount you paid to us for the Service during the 12 months preceding the claim

12.3 Exclusions

Some jurisdictions do not allow the exclusion or limitation of certain damages, so the above limitations may not apply to you.

13. Disclaimer of Warranties

13.1 "As Is" and "As Available"

The Service is provided on an "as is" and "as available" basis, without any warranties of any kind, either express or implied, including but not limited to, implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

13.2 No Warranties

We do not warrant that:

  • The Service will function uninterrupted, secure, or available at any particular time or location
  • Any errors or defects will be corrected
  • The Service is free of viruses or other harmful components
  • The results of using the Service will meet your requirements
  • The accuracy, reliability, or completeness of any information obtained through the Service
  • The accuracy or reliability of AI-generated event data

13.3 AI Processing Disclaimer

Our AI-powered event extraction:

  • Is not guaranteed to extract all events or event details correctly
  • May incorrectly interpret ambiguous information
  • Should be reviewed by you for accuracy before relying on generated events
  • Is continuously improving but not perfect

14. Indemnification

You agree to defend, indemnify, and hold harmless Calendara, its affiliates, licensors, and service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to:

  • Your violation of these Terms
  • Your User Content
  • Your use of the Service
  • Your violation of any rights of another

15. Dispute Resolution

15.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law principles.

15.2 Informal Dispute Resolution

Before filing a claim against us, you agree to try to resolve the dispute informally by contacting us at support@usecalendara.com. We'll try to resolve the dispute informally by contacting you through email. If a dispute is not resolved within 30 days, you or we may proceed with formal dispute resolution.

15.3 Binding Arbitration

Any dispute, controversy, or claim arising out of or relating to these Terms, including the formation, interpretation, breach, or termination thereof, shall be resolved by binding arbitration administered by the American Arbitration Association in accordance with its Consumer Arbitration Rules.

The arbitration will be conducted in Miami, Florida, unless you and we agree otherwise. Each party will be responsible for paying any AAA filing, administrative, and arbitrator fees in accordance with AAA rules.

15.4 Class Action Waiver

You and we agree that any proceedings to resolve or litigate any dispute will be conducted solely on an individual basis. Neither you nor we will seek to have any dispute heard as a class action, private attorney general action, or in any proceeding in which either party acts or proposes to act in a representative capacity.

15.5 Exceptions

Nothing in this section precludes you from bringing issues to the attention of federal, state, or local agencies, which may seek relief against us on your behalf.

16. Changes to Terms

We reserve the right to modify these Terms at any time. If we make material changes to these Terms, we will notify you by email, through the Service, or by presenting you with the updated Terms when you next use the Service.

Your continued use of the Service after the changes take effect constitutes your acceptance of the revised Terms. If you do not agree to the revised Terms, you must stop using the Service.

17. General Provisions

17.1 Entire Agreement

These Terms, together with the Privacy Policy and any other legal notices published by us, constitute the entire agreement between you and us concerning the Service.

17.2 Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. Any waiver of any provision of these Terms must be in writing.

17.3 Severability

If any provision of these Terms is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall be enforced to the fullest extent under law.

17.4 Assignment

You may not assign or transfer these Terms, by operation of law or otherwise, without our prior written consent. Any attempt by you to assign or transfer these Terms without such consent will be null and void. We may assign or transfer these Terms, at our sole discretion, without restriction.

17.5 Notices

Any notices or other communications permitted or required under these Terms, including modifications to these Terms, will be in writing and given by us:

  • Via email to the address associated with your account
  • By posting to the Service
  • By messaging you through the Service

For notices you send to us, please use the contact information provided in Section 18.

18. Contact Information

If you have any questions about these Terms, please contact us at:

  • Email: support@usecalendara.com